Terms and Conditions for Access and Confidentiality Agreement

I will be given access to perform my assigned duties. I will use this access ONLY for its intended purpose and I understand that the information accessed is considered confidential in nature.

I accept personal responsibility to protect confidential information from inappropriate disclosure without regard to the method by which it was accessed. I understand that this information may concern, but is not limited to patients, employees, operations, medical staff and business practices.

I will not seek patient information unless I have a need to know the information in order to provide service to the patient or to the health care providers and the information I seek will be the minimum amount necessary to perform my health services related function.

I will not access my electronic health record, except according to established policy guidelines.

I will protect the privacy and confidentiality of all UHCS patients during and after my employment/affiliation/volunteer service. I understand that this obligation extends to any organization or individual, including any person who may be an acquaintance, friend, co-worker, neighbor or relative of mine or the patient’s.

I will maintain the confidentiality of any unique information systems access codes (user ID and passwords) assigned to me.

I understand that I am responsible for all activity logged under my password. I understand that I must log off before another user may use the computer.

I will safeguard my unique information systems access code(s) to include my electronic signature code and I am strictly prohibited from disclosing these codes to any other person(s). I will not use another person(s) codes to access the system.

I will contact my supervisor immediately if I suspect that knowledge of my unique information systems access code(s) has been gained by someone else. I understand the purpose of this notification is to protect confidentiality by having my unique information systems access code(s) changed.

I understand that UHCS will routinely monitor and audit access to information regarding, but not limited to, employees and patients, their relatives, public figures and VIPs for appropriateness of access.

I understand that any breach of confidentiality may result in irreparable harm and may be subject to penalties by the federal government and other regulatory agencies.

I understand that if I breach confidentiality it will result in a loss of my privileges and for employees of UHCS it will result in disciplinary action up to and including immediate termination of my employment.

I understand that if I breach confidentiality I may be personally subject to civil monetary fines and criminal prosecution.

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